A Detailed Guide to Download Emails from Office 365

Encapsulation of this article: This article gives a quick and reliable answer to the user inquiry “How to Download Emails from Office 365 to multiple file formats”. Let’s figure out the most convenient approach to accomplish the same.

User Query:

We intend to move our Office 365 emails to PST file format for archival purposes. I’ve been assigned to determine how to carry out this procedure safely and without any issues.

The most crucial aspect of this work is that we need to download 16 terabytes of email and data into PST format. Would a PowerShell script be the best option for this operation? I believe that with these technological processes running, there will be some form of disturbance at some time.


Is there any reliable software that can be acquired to accomplish this efficiently? I haven’t seen anything like this yet.

Thank you in advance.


Microsoft Office 365 enables organizations to boost productivity and collaboration at extremely cheap rates, as well as to work from anywhere, at any time, because it is a cloud-based program. We are all aware that Office 365 is secure and remotely managed from all key devices. Email service is one of Microsoft Office 365’s most important collaboration and productivity services. All emails exchanged using Office 365 are saved in the O365 inbox.

Like any other cloud data, the contents of this mailbox require backup. Why? You will soon find out the solution, as you will read in this post. Furthermore, we will discuss the easiest method for resolving how to backup the Office 365 mailbox to PST. Let’s talk about the fast stages of this procedure.

Benefits to Backup O365 Mailbox to PST.

Backing up your Office 365 mailbox to a PST file entails saving a copy of your mailbox data, including emails, contacts, and calendar events, in a format (.pst) that can be loaded into the desktop version of Outlook. This can be handy for a variety of reasons.

  • Archiving emails: PST files allow you to save old emails outside of your primary Office 365 mailbox, freeing up space and potentially boosting speed.
  • Legal or regulatory purposes: PST files can be used to save a local copy of your emails for legal holds or audits.
  • Disaster recovery: If your Office 365 mailbox data is accidentally deleted or lost, a PST backup might help you retrieve it.
  • Transferring emails to another computer: A PST file allows you to simply transfer your emails to another computer that has Outlook installed.

Suggested Method to Backup Office 365 Mailbox to Multiple file formats

We can see that having a comprehensive backup of the Office 365 mailbox is critical for all users. However, users must understand the procedures for these two operations. However, Microsoft does not supply any software or tools for doing this procedure in Office 365.

As a result, we’d like to provide an application that allows you to easily backup your Office 365 mailbox to multiple file formats. The tool is called the TrustVare Office 365 Backup Software.

How to Download Emails from Office 365 using Automated Software

  • Install and launch TrustVare Office 365 Backup Software.
  • Enter the login information for your cloud account.
  • After that, choose the data to backup and the file type to store the backup in.
  • Use the Browse option to choose the path where you wish to see the backup files.
  • Press the Backup Now button.
imap backup

Free Trial Version

Users can test the functionality and performance of the application by downloading a free sample version. The sample version can back up two user accounts for free; however, to back up more accounts, users must purchase the full edition of this program.

Wrapping Up

Every Office 365 user should back up their mailbox data so that it can be restored in the event of an emergency. Office 365 Mailbox Backup Tool is a useful tool that assists users in performing Office 365 mailbox backups. We have covered the step-by-step instructions for using this program. Any user can follow this tutorial and execute this software without any issues.

Some Frequently Asked Questions

1. Can this program be used to back up an Office 365 calendar?

Yes, this is a useful tool that allows users to save all sorts of mailbox categories, including emails, contacts, calendars, documents, and tasks, from Office 365 to Other file formats locally. Users can activate all of the aforementioned mailbox components via workload selection.

2. Can this utility restore Outlook-created PST files?

No, this software will only allow you to restore the tool-generated PST file into Outlook.

3. Can this program be used to deal with Office 365 mailboxes during a backup procedure?

Yes, users could simply operate on their own user mailboxes throughout the backup process. This software provides an invisible backup facility (runs in the background without interfering with the ongoing operations).

4. Windows Users can use this Tool?

Sure, Users can easily to users this application, and supports all Windows OS versions such as 11, 10, 8.1, 8, 7, XP, and Vista.

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