Migrating between different SharePoint versions is one of the common practices businesses follow during expansion to meet the growing demands. Generally, businesses perform SharePoint migration to upgrade to the most recent versions for easy access to the latest security and feature updates. However, carefully planning, strategizing, and picking up the right tool and service partner is necessary to perform a smooth migration between on-premises SharePoint and SharePoint Online.
This article will help us go through an efficient procedure of finding the right SharePoint migration tool and service partner. Let’s get started!
Selecting right SharePoint migration tool and service partner
Organizations need to follow the right approach to find a suitable SharePoint migration tool and service provider. It will help in conducting a smooth SharePoint migration while unleashing the maximum output out of SharePoint (on-premises and online both). Here is what you need to consider before the SharePoint migration tool download:
Prepare a detailed roadmap
Directly jumping to perform the migration of SharePoint sites is never a wise tactic, as it may lead to many complexities and errors. The first step in the process should be preparing a roadmap mentioning the requirements, objectives (such as better collaboration), features, and budget.
It helps you be more precise with your search and narrows down the options. Following a migration roadmap saves you a lot of time as well as resources that otherwise might be wasted.
Define scope of work
Evaluate the requirements you want to fulfill with a SharePoint migration software or service. Learning about the scope of work includes identifying the content that you need to migrate (sites, lists & libraries, and subsites), source and destination (on-premises SharePoint or SharePoint Online), and customizations (workflows, permissions migration, etc.) that need to be made for the migration process.
In order to efficiently fulfill the requirements of a SharePoint service partner, downtime, system availability, and user training should also be a significant factor.
Analyze the features
When you are on the hunt for the best SharePoint migration tool download, you need to be mindful and look for the efficient features that the tools offer. Ask the SharePoint migration service partner the following questions to figure out which tool will be the best for your business:
- Does the tool migrate all of the SharePoint site contents, including sites, subsites, lists, libraries, documents, etc.?
- Will there be any change in the structure of the site after migration?
- Does the SharePoint migration tool migrate permissions and metadata?
- How to map the source SharePoint site with the destination?
- Does the tool support cross-tenant SharePoint migration?
Once you get the answers to these questions, you’ll be able to shorten the list of tools according to their functionality that matches your requirements.
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Post-migration assistance
Apart from what the SharePoint migration solutions you jot down based on the features and your requirements, one crucial factor that most businesses neglect is the post migration assistance. Users who are moved to the new site can only access the data efficiently if they are familiar with it, which is possible with proper training and assistance. However, there can be times when you might face complications in accessing data that has been migrated to the destination. These issues can be too severe to handle all by yourself.
Look for a SharePoint migration service partner that helps in a seamless tenant to tenant SharePoint migration and offers post migration assistance too while addressing all your queries.
Evaluate cost factor
One of the most important factors when considering a reliable SharePoint migration service partner or tool is the cost of their offered services. However, this never means to find someone who provides services for a cheaper price. Compare the benefits and cost at which the SharePoint migration service provider is offering the services.
- Learn about the licensing cost of the tool you’re purchasing.
- Check out if there is any implementation cost or other hidden charges.
- Consider the post-migration assistance cost the service partner is asking for.
The long-term advantages offered for connecting with the SharePoint migration service partner are quite helpful in making the right selection.
Perform a thoughtful comparison
With so many vendors out there providing SharePoint Online migration tools, it can be tough to make a wise decision. You might find some offering the services at a very nominal price or at a quite high price, the key is to compare the tools based on their features, functionalities, capacity, and cost.
Some businesses rely on Microsoft’s SharePoint Migration Tool (SPMT); however, it has some of its restrictions, including file naming restrictions, lack of automation, no detailed reports are generated, etc. This is one reason businesses prefer third-party SharePoint migration tool download. Kernel Migration for SharePoint is a significant software that helps migrate SharePoint data, including sites, subsites, lists & libraries along with the versions, permissions, workflows, and metadata. This tool helps with range of migration, such as SharePoint to SharePoint, OneDrive, Google Drive, and Microsoft Teams making, which makes it a one-stop solution for a range of your data migration needs.
Conclusion
When planning SharePoint migration, you can either simply buy a migration tool or get a SharePoint migration service partner to help you out. It is always better to find a vendor who can help you throughout the migration journey and offers support even after migrating data to the destination. Make sure to choose your migration service partner for SharePoint with thorough research for a successful migration of SharePoint data.
You can choose Kernel Migration for SharePoint and skip the hassle as it helps you with a range of cloud migration services. Use this tool to migrate data to Google Drive, OneDrive, Microsoft Teams, Planner, etc. along with on-premises and SharePoint Online.
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